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Reloadable Debit Cards Implementation

In: Business and Management

Submitted By ilet25
Words 2180
Pages 9
Statement of the Purpose
The proposal entitled, “Implementation of reloadable debit card on New Era University” aims to attain the following: * To have an easy transaction in payment purposes of the consumers * To lessen the hassle of counting paper bills and coins * To have an accurate record of all billings in school facilities * To lessen the incident of losing large amount of money
Background of the Purpose Prepaid card are rapidly growing having been introduced as an alternative to cash. One of the new trends in payment transaction today is the use of reloadable debit cards. These are actually prepaid cards that can be reloaded with value after it is issued. Within the university, for example, a student cannot control overspending of purchases (e.g.) and as a consequence, he might be forced to bring a large amount of money. Doing so, he is also carrying the risk of losing the money because of carelessness. Moreover, taking into consideration that he must convert first his cash into chits before he could buy is also another picture and the cueing problem of the long lines awaits every student which as a result, time-consuming. Whereas, it is also a difficulty on the administration to maintain transactions on a manual basis. The recognition of income would be another question. There are recent events of fraud and mischief with school chits for personal advantages. The impression to their subordinates would not be good on handling such situations. The use of reloadable debit cards would provide an immediate relief to the problems being encountered. Since attached with it is outnumbered benefits the cardholders may enjoy. First on the list is that it is safer than carrying cash. It brings protection and adds convenience on the part of the holder if an item is lost. Another thing, it is a good way of storing money which could be major savings over time both on the view point of the administration and the consumer themselves alone. Added to this, it allows the access of funds without paying extra charges. Unethical practices could be prevented and discouraged as well. The above advantages enumerated for reloadable debit cards tend to address the problem faced by the administration, hence, this proposal.

Benefits of the Proposal Reloadable prepaid cards are as good as a bank account debit card is good for (Saunders, 2012). Thus, this proposal focuses to benefit the following:
For the students: for them to be convenient on the payment of their bills in the cashier, canteen as well as on the bookstore and to prevent the possible loss of money or chit due to the student’s fault.
For the faculty and staff: for them to be convenient on the payment of their bills and to account their expenses properly.
For the administration: for them to satisfy the needs and look after the welfare of their subordinates by means of the following: * Strengthen administration – subordinate relationship * Increase the potential in attracting new or additional students by having good public impression * Reduce disbursement costs by replacing paper-based payments with electronic prepaid payments cards * Increase cardholder’s satisfaction by providing fast, convenient access to their funds * To have accurate record of all billings in the school facilities.
Mechanics of Implementation
The following are needed for the proposed project: a. Equipment and Facilities 1. An open-loop reloadable prepaid cards with a chip that will have the access for a loadable wallet. That is, cards having the following attributes1: * Cards that may be used anywhere that accepts payment from a retail electronic payments network; * Cards that allow the consumer to add value to the card; and * Cards that reflect the value that a consumer has paid for the card.

2. Laser bar code scanner that will scope expenditures and payable inside the campus2. The laser bar code scanner will have the following specifications: * Small, lightweight hand-held scanner which scans from barcodes for fast and easy input of retail information. |

* | * Durable design that ensures the scanner can withstand typical wear and tear and extended use in a retail environment. |

* | * Optimal sage even when the scanner is not able to fully reach the barcode with a working range of 17 inches (43cm) on UPC and EAN symbols | 3. Computer software containing recorded transaction which will be installed in the computer units of the university. Customer’s balances can be viewed every time there is a transaction or can be updated online.

b. Dissemination of information to the general public concerning the test suite. This will be done through a sample testing with the following processes:

1. Selecting faculty members who are willing to join the testing process. 2. Registration of the selected faculty members 3. Application and processing of the card. It includes the sub-process of: * Filling of application to the registrar’s department * Pay processing fee (minimum of ) * Card processing3 4. Distribution of the released cards to the faculty members 5. Loading of the cards to designated stations 6. Sample usage of the load 7. Collection of scale in laser barcode scanners 8. Refunding of the excess load 9. Survey and feedback coming from the faculty members 10. Presentation of the result, information and conclusion to the public. 11.

Evaluation Plan This section provides the predetermined realistic priorities about what will be assessed and how best to gather and analyze the measurements obtain to reach objectives. Objective | Activity(ies) | Project Measure | Measure | Tools/ Resources Required | Measured by:(personnel) | Date start | Date completed | BEFORE IMPLEMENTATION | Evaluation FrameworkTo seek for the equipment that will be suited for the needs of the consumer and is affordable. | Planning: a. Pre-canvassing b. Post-canvassing c. Delivery | Monetary equivalence of the equipment | * Affordable | Vendor master list | Surveyor | October,15,2012 | October 19, 2012 | Designing and build ting FrameworkTo install the related software needed for the equipment to work. | Execution: a. Programming of the system b. Training of the personnel | The time span on the installment of the equipment | * Easy to manipulate and fast | Installation materials like manuals | Independent technician | October 22,2012 | October 26, 2012 | Testing and Screening FrameworkTo achieve the following: * Verification that specification is implementable * Helps to clarify intent of specification where conformance tests are inadequate | Pre-implementation: a. Screening and testing b. FeedbackPost-implementation: * Final implementation | The reaction of the selected group of faculty who will be the first one to use the debit card | * Every participant must be cooperative | Names of the users and the maximum amount they are willing to load | Computer technician and the surveyor | October 29,2012 | November 9,2012 | AFTER IMPLEMENTATION | To establish consistent practices designed to improve the performance and safety of the equipment at your property. | a. Control of the project b. Repairs and maintenances | The cost of the re[airs and maintenances | * It varies on what damage occurred to the system | The serial number of the cards and the equipment | Computer technician | December 3 – indefinite |
Table1. Monitoring and Evaluation Plan for the proposal * |

Spreadsheet of Personnel
Trained staffs that have the knowledge about the loadable card system which includes maintenance and repair of the system and the equipment will also be needed. Databases will be maintained for the hired employees needed in the maintenance of the facilities. The team will comprise the following persons:

1. Independent technician – addresses calls related to a broad range of PC-related services in homes and small- and medium-sized businesses enterprises. 2. Consultants – someone who has influence over an individual, group, or organization, but who has no direct authority to implement changes. He has the following characteristics : * He never makes decisions for the individual or group * An expert or a professional in a specific field * His overall impact is that clients have access to deeper levels of expertise being feasible for them to retain in-house, and may purchase only as much service from the outside consultant as desired. 3. Surveyor (Admin. itself) - manage the costs relating to projects. From early design costs to final figures, surveyors seek to minimize the costs of the project and enhance value for money whilst ensuring that the project meets all legal and quality assurance requirements while they’re duties include: * Conducting feasibility studies to estimate materials, time and labor costs * Preparing, negotiating and analyzing costs for tenders and contracts * Advising on a range of legal and contractual issues * Valuing completed work and arranging for payments

4. Computer technician - functions like an all-in-one computer troubleshooter or an IT specialist and usually a member of the faculty or staff of the university. He performs the following duties4: a. Perform analysis, testing and installing of computers and large hardware systems, connects PCs in a network and sets up peripheral equipment, hardware components and allied devices. b. Loads software programs/packages and utility applications, installs operating systems, establishes email accounts and IP addresses, and carries out upgrades of memory and hard drive systems. c. Checks performance-related issues and network support problems, responds to complaints and queries, provides technical advice, and solves employees' technical problems by phone or in person in case of troubleshooting.

To understand clearly, the following terms are hereby defined:
Approval response. An authorization that received by the system verifying that a transaction is approved.
Authorization. A process of verifying with a prepaid card issuer that an account has sufficient funds available is in good standing.
Consumer. The user of the reloadable debit card. In this case, the students, faculty, and staffs.
Debit card. Types of payment cards tha offers safe, convenient, alternative to cash and checks.
EAN Symbols. 13 digit (12 data and 1 check) barcoding standards which is a superset of the original 12-digit Universal Product Code (UPC) system developed in the United States. The EAN-13 barcode is defined by the standards organization GS1.
Issuer. The institution that provides an account to a consumer. In this case, New Era University.
Open-looped cards. Also called stored-value card refers to monetary value on a card not in an externally recorded account and differs from prepaid cards where money is on deposit with the issuer similar to a debit card.
Queuing. The process of lining up events in the order you want them processed.
Reload. It refers to the process of adding value ore cash to a prepaid debit card account.
UPC Symbols. UPC stands for Universal Product Code. It is a method used by manufacturers to identify products quickly.
List of tables and figures | Page(s) | Table1. Monitoring and Evaluation Plan | 7 | Figure2. Gantt chart of the timeline of activities | 9 | Table2.Estimated Project cost | 10-11 |

Bibliography The following are the references used by the proponents in finding support materials that served as foundations of the proposal:
Sites (web addresses): account card-a344186#1xzz27TsBVsCq Fleming 6 things- know- reloadable- prepaid_cards- 1271.php#ixzz2763fnCXZ

Time Frame ACTIVITY | 1ST MONTH | 2ND MONTH | 3RD MONTH | INVOLVED PERSONNEL | | Wk.1 | Wk.2 | Wk.3 | Wk.4 | Wk.1 | Wk.2 | Wk.3 | Wk.4 | Wk.1 | Wk.2 | Wk.3 | Wk.4 | | Before Implementation | | | | | | | | | | | | | | Planning : Pre-canvassing | 3days | | | | | | | | | | | | Surveyor | Post-canvassing and Purchasing | 2days | | | | | | | | | | | | Independent technician | Delivery | | 2 days | | | | | | | | | | | | Execution – Programming of the system (installation) | | 1wk | | | | | | | | | | | Computer technician | Training of the personnel1 | | | | | | | | | | | | | | Screening/Testing | | | | 2 wks. | | | | | | | | | Consultants | Feedback | | | | | 3 days | | | | | | | | | Final installation | | | | | | 2 days | | | | | | | Independent technician and computer technician | After implementation | | | | | | | | | | | | | | Control of the project2 | | | | | | | | | | | | | Computer technician | Repairs or maintenances of the facilities | | | | | | | | | | | | | |

Figure2. Gantt chart of the timeline of activities in the proposal

Note: 1the two processes can be in processed together 2it is an indefinite time if the project will terminate or continuously be done

Project Cost IMPLEMENTATION OF RELOADABLE DEBIT CARD IN NEW ERA UNIVERSITY | Line items | Cost | | Labor | Material | Other | Total | Project Proposal | | | | | Independent technician | 25,010 | NONE | 5,000 | 30,010 | * Consultants | 44,000 | | 5,000 | 49,000 | Computer technician | 20,200 | | 5,000 | 25,200 | Surveyor - - administration is the surveyor itself | * No additional fees | 2,680 | Free of delivery charge | 2,680 | Component total | 89,210 | 2,680 | 15,000 | 104,210 | | Training | | | | | Group training/study tours | 58,175 | 5,000 | 2,500 | 65,675 | Component total | 58,175 | 5,000 | 2,500 | 65,675 | | Equipment/Facilities | | | | | Laser bar code scanner | 12,000 | | | | Open-looped cards | 2,500 | 1,567 | 500 | 4,567 | Computer software | 1,500 | 11,500 | -- | 13,000 | Component total | 16,000 | 13,067 | 500 | 14,567 | | Miscellaneous | | | | | Preventive Maintenance | 10,000 | -- | -- | 10,000 | Average Repair | 7,000 | -- | -- | 7,000 | Publications and report cost | 4,500 | 3,500 | -- | 8,000 | Component total | 21,500 | 3,500 | -- | 17,000 | GRAND TOTAL | 184,885 | 24,247 | 18,000 | 201,452 |
Table2.Estimated Project cost of the proposal
Note: The source for the budgets came from…...

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